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The 2024/2025 Travel Award will provide funds to support graduate students' presentation of research or creative activity. These awards are competitive and require matching funds as described below. All applications must be completed and signed by all parties before the deadline to be considered for a travel award.

Please read through the instructions on this page carefully before submitting your application and contact us at travel.grants@unt.edu if you have any questions.

To be eligible, graduate students:

  • Must have a $100-$500  match already secured from the applicant's department, college, or another appropriate source. These funds are matched on a 1:1 (or dollar-for-dollar) basis. Maximum TGS match $500.
  • Must be presenting research or a creative activity that they have authored/co-authored. It must have been peer-reviewed and accepted for presentation. If acceptance is pending, students can still apply, but the final award is contingent upon acceptance for presentation. Students who are merely attending a meeting without any active participation are ineligible for travel award funding.
  • Must have an approved degree plan on file in the Graduate School. You will be asked to upload a signed and departmentally approved copy of your degree plan to your application. 
  • Must attend at least 3 TGS Professional Development Graduate Workshops per academic year for which you are applying. You can attend these workshops in person or live online stream. If you are unable to attend a workshop, videos are available online. Please list the name and date of the workshops you attended or watched on the appropriate application field.

Applying for a Travel Award

  1. Gather your application materials. Applications and all Toulouse Graduate School requirements must be fully completed before the deadline to be considered, including departmental signatures. 
  2. Start your application: The Fall 2024 application is closed and the Spring 2025 evaluation cycle will open December 20, 2024. 
  3. If you need assistance with your application, please see our TGS Events page for Drop-In Q&A session opportunities. 
  4. Once your application is submitted, you'll receive a confirmation message. Your application will be reviewed during the next evaluation period and you'll be notified of acceptance or denial by the designated deadline below. 

Evaluation Periods

Travel award applications may be submitted during the following three evaluation periods. Applications must be submitted, and travel must occur within the same academic year (Fall through Summer).

Evaluation Period #1
Fall Awards
For travel occurring after
September 1 and before August 31
Evaluation Period #2
Spring Awards
For travel occurring after
September 1 and before August 31
Evaluation Period #3
Summer Awards
For travel occurring after
September 1 and before August 31
Application opens: August 15
Deadline to apply: October 31
Announced by November 30
Application opens: December 20
Deadline to apply: February 28
Announced by March 29
Application opens: April 15
Deadline to apply: May 31
Announced by June 28

Priorities & Limitations

  • Preference will be given to students who are first-authors of scholarly research or creative presentations.
  • The maximum amount awarded will range between $100 - $500.
  • Students may only receive 1 Travel Award for the academic year.
  • Students must apply to receive a travel award within the same academic year that the travel takes place.

Here are a few common mistakes.

Please keep in mind that the process is competitive and applying does not guarantee an award.

  • Unsigned Faculty/Administrator Sections
    • Make sure that you submit the appropriate departmental personnel contact information on the form including your major professor/faculty advisor and departmental administrator. All signatures must be completed before the deadline for the application to be considered for the current evaluation period. 
  • ​Missing degree plans
    • Students must upload an official signed degree plan that has been reviewed by the student's college or department. Blank degree plans and typed signatures will not be accepted.
  • Missing workshop requirements
    • Students must attend or review at least 3 professional development workshops during the academic year they are applying to meet the workshop requirement. If students cannot make it to campus, workshops are provided virtually as well as asynchronously online. Note: RCR Workshops do not count towards the 3 workshops requirement.

Please remember that all requirements and signatures must be completed before the application deadline in order to be considered for an award.

FAQ’s

How do the matching funds work?

Students must secure $100 to $500 in matching funds from their department, chair, advisor, or another appropriate source. Toulouse Graduate School will match these funds on a 1:1 basis.  This means that students who have $100 in matching funds can receive $100 from Toulouse, whereas students who have $500 in matching funds can receive up to $500 from Toulouse.

How do I receive matching funds from my department, chair, advisor, etc.?

Effective for 2020-2021 Academic Year: The full travel grant award will be administered through your department or college.

I already attended my conference, can I still apply for funding?
Yes - students can potentially receive retroactive funding for a conference that they have already attended, but travel must have occurred within the same academic year. For example, you may retroactively apply for funding during the February (Spring) and June (Summer) award periods for a conference that you attended during the fall semester.
Where do I submit my reimbursement form and receipts?

Effective August 2019: Students will turn in all receipts and documentation to their department for reimbursement. Please do not submit forms to TGS.

I was awarded a travel grant; when will I receive my funds?

Please follow the instructions detailed in your award letter to facilitate payment. You will need to contact your department for reimbursement instructions. You will need to submit receipts to your department no later than 2 weeks (14 days) after you return from your conference. Travel grant awards are always reimbursed after you return from travel; we do not send funds in advance. If advance funding is needed, please contact the Student Money Management Center.

 

How are travel grant funds disbursed?

You will receive your travel grant award as a refund from Travel Accounting. Please contact your department representative for questions about your reimbursement status.

I was not awarded a travel grant during the previous award period. Will my application be automatically rolled over to the next evaluation period to be considered?

We do not roll applications over to the next evaluation period. You must apply during each period (within the same academic year that your travel occurred) if you wish to be considered for a travel grant award.


For questions on the Travel Budget Authorization (TBA) form, contact your Department Travel Coordinator.

Other Opportunities

The Division of International Affairs administers the UNT International Travel Grant. The UNT International Travel Grant provides funding to UNT graduate students who receive a Toulouse Graduate School Travel Award to participate in a professional meeting abroad. Read more about the International Travel Award.

Questions? E-mail us: Travel.Grants@unt.edu

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